Introduction
We are committed to safeguarding the privacy of our website visitors and customers of our services.
As a website visitor and customer of our services (hereinafter “you” or “your”), your personal data is collected and processed by Landytech Limited (hereinafter “we”, “us”, “our”) in its capacity as a data controller.
Who we are
Landytech Limited are located at 52A Cromwell Road, London, SW7 5BE. We are registered in the UK at:
- Companies House under number 11666126.
- Information Commissioner’s Office (ICO) under number ZA484082.
Scope of the Privacy Notice
This privacy notice (hereinafter “Privacy Notice”) applies to you for your personal data that we collect and process through our website. In this context we act as a data controller with respect to your personal data, which means that we determine the purposes and means of the processing of that personal data.
This Privacy Notice explains what personal data we collect from you or about you. It sets out for what purposes we collect and process personal data, and clarifies what rights you have over that data. Therefore, please read this Privacy Notice carefully.
We are committed to protecting your personal data and to processing it fairly and lawfully manner in accordance with applicable data protection laws, including the UK General Data Protection Regulation (hereinafter “UK GDPR”), the Data Protection Act 2018, and, where relevant, the Privacy and Electronic Communications Regulations 2003 (“PECR”). This Privacy Notice also explains how we use cookies and similar technologies on our website.
What we do
Landytech provides an investment reporting platform designed for asset owners, managers, and advisors who handle complex portfolios. It serves as a reliable source of investment data, offering analytics, reporting, and collaboration tools that are essential for enhancing performance.
The personal data that we collect
We process the following categories and types of personal data about you:
- Contact Data: We may process data enabling us to get in touch with you This contact data may include your name, email address, telephone number, postal address and/or social media account identifiers. The source of the contact data is you and/or your employer.
- Enquiry Data: We may process information contained in any enquiry you submit to us regarding products or services.
- Account Data: We may process your user account data, which may include your account identifier, name, email address, business name, account creation and modification dates, website settings and marketing preferences. The primary source of the account data is you and/or your employer, although some elements of the account data may be generated by our website.
- Communication Data: We may process information contained in or relating to any communication that you send to us or that we send to you. This may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms and chat.
- Usage Data: We may process data about your use of our website and services. This may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency, and pattern of your service use. We may also process information collected through cookies and similar technologies, including tags and pixels, used on our website for analytics, advertising and website performance purposes. Where required by law, non-essential cookies and similar technologies are used only with your consent, which can be managed through our cookie banner.
- Application Data: We may process your information when you apply for a job application via our website. This may include your full name, contact details, address, LinkedIn profile, resume/curriculum vitae, right to work eligibility, and any other documents you provide to us.
Purposes of processing and legal bases
When we process your personal data, we will need this for a variety of purposes, as noted alongside the types of data collected about you. More specifically, the purposes for which we will need your personal data, and the legal bases that we rely on to process this data are outlined below.
Operations
We may process your personal data for the purposes of operating our website and putting website users in contact with relevant services providers.
The legal basis for this processing is our legitimate interests, namely the proper administration of our website, services, and business. Our legal basis may also be for the performance of a contract that we have with you and where we need your data in order to provide the contracted services to you.
Where the processing of your personal data is a requirement necessary to enter into a contract, you are obliged to provide the personal data. In case you refuse, we may not be able to enter into an agreement with you.
Relationships and communications
We may process contact data, enquiry data, account data and/or communication data for the purposes of managing our relationships, communicating with you (excluding communicating for the purposes of direct marketing) by email, SMS, post, telephone, providing support services and complaint handling.
The legal basis for this processing is our legitimate interests, namely managing our relationship with you, responding to enquiries, providing support services and handling complaints, and, where relevant, taking steps at your request prior to entering into a contract. Where we send direct marketing communications, the legal basis is set out separately in the “Direct marketing” section below.
Personalisation
We may process enquiry data, account data and/or usage data for the purposes of personalising the content, website experience or advertisements that you see on our website and through our services, to the extent permitted by law.
The legal basis for this processing is your consent where required, including where personalisation relies on non-essential cookies or similar technologies. In other cases, the legal basis may be our legitimate interests in improving the relevance and effectiveness of our website and services.
Direct marketing
We may process contact data, enquiry data, account data and business contact information obtained from third-party sources for the purposes of creating, targeting and sending direct marketing communications by email and making contact by telephone for marketing-related purposes.
In a business-to-business context, the legal basis for this processing is generally our legitimate interests, namely promoting our services and growing our business in a proportionate and relevant way. Where consent is required by law for electronic marketing communications, we will rely on your consent. You can opt out of direct marketing communications at any time.
Research and analysis
We may process enquiry data, usage data and/or communication data for the purposes of researching and analysing the use of our website and services, as well as researching and analysing other interactions with our business.
The legal basis for this processing is our legitimate interests, namely monitoring, supporting, improving, and securing our website, services, and business generally. Where such processing relies on non-essential cookies or similar technologies, we will rely on consent where required by law.
Record-keeping
We may process your personal data for the purposes of creating and maintaining our databases, back-up copies of our databases and our business records generally.
The legal basis for this processing is our legitimate interests, namely ensuring that we have access to all the information we need to run our business properly and efficiently in accordance with this notice. Our legal basis for recordkeeping may also be to comply with our legal obligations where we are required to keep certain records for set timeframes. Below you can find more information around our retention timeframes.
Security
We may process your personal data for the purposes of security and the prevention of fraud and other criminal activity.
The legal basis of this processing is our legitimate interests, namely the protection of our website, services and business, and the protection of others, as well as our legal obligation to comply with laws around fraud prevention and criminal activity prevention.
Insurance and risk management
We may process your personal data where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks and/or obtaining professional advice.
The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.
Legal claims
We may process your personal data where necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
The legal basis for this processing is our legal obligation to comply with legal proceedings, and for the protection and assertion of our legal rights, your legal rights, and the legal rights of others.
Online applications
We may process your personal data that you submit when applying for an open position via our website. We use this information to process your application and consider you for the role for which you have applied.
The legal basis for this processing is taking steps at your request prior to entering into an employment contract, our legitimate interests in operating and administering our recruitment process, and, where relevant, compliance with legal obligations.
Personal data collected about you from third parties
We may also collect personal data about you from third parties in a business-to-business context for the purposes of contacting you, managing relationships, and carrying out direct marketing. These third parties may include:
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Data brokers and sales intelligence providers. We may obtain business contact details and related professional information from these sources in order to identify relevant organisations and contacts, carry out business-to-business outreach and promote our services. The legal basis for this processing is our legitimate interests, namely developing our business and offering our services to relevant organisations and business contacts in a proportionate way. Where consent is required by law for electronic marketing communications, we will rely on consent.
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Event organisers, webinar partners and referral sources. We may receive your personal data where you register for an event or webinar, where a partner refers you to us, or where we otherwise receive your details in a legitimate business context. The legal basis for this processing is our legitimate interests and, where required by law, consent.
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Publicly available sources. We may obtain business contact details and professional information from publicly available sources such as company websites and professional networking platforms. The legal basis for this processing is our legitimate interests.
Personal data obtained from third-party business contact sources is used for business-to-business outreach, relationship management and marketing, and is not linked to website usage data or cookie-based tracking unless this is separately disclosed and permitted by law.
Providing your personal data to others
We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this Privacy Notice.
As with most organisations, we also use service providers to help deliver our services and keep your data secure. When we use these service providers, it is necessary for us to share your personal data with them. This may include service providers who assist us with website hosting and management, analytics, marketing tools, applicant management, payment administration, and other IT and business support services. Where these service providers process personal data on our behalf, they do so in accordance with our instructions and under appropriate contractual safeguards, including data processing agreements where required by law.
We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice.
Finally, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
International transfers of your personal data
In the circumstance where your personal data is transferred to and stored in countries outside the UK and the European Union, we always ensure that we have the appropriate measures in place to allow for that transfer of your data. This will typically occur when service providers are located outside the UK and the European Union or if you are based outside the UK and the European Union.
Some of these jurisdictions require different levels of protection in respect of personal data and, in certain instances, the laws in those countries may be less protective. We will ensure that your personal data is only used in accordance with this Privacy Notice and applicable data protection law and is respected and kept secure. Where your personal data is transferred outside the UK, we will ensure that t is protected by an appropriate safeguard, such as an adequacy regulation or the use of standard contractual clauses or another lawful transfer mechanism.
You can obtain information on the data transfer mechanisms that we rely on by visiting the relevant page on the Information Commissioner’s Office available here, or by contacting us at the following e-mail address: privacy@landytech.com.
How long we hold your personal data
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes for which we collected, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.
Personal data that we collect based on your consent is retained by us for as long as your consent remains valid.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process it, whether those purposes can be achieved through other means, and the applicable legal and regulatory requirements.
In all cases, personal data may be retained for a longer period if there is a legal or regulatory reason to do so, or for a shorter period if you object to the processing of your personal data and there is no longer a legitimate reason to retain it. We guarantee that your personal data will be deleted or anonymised once the retention period has expired.
If you wish to receive more information about the retention periods we apply, please contact us at the following e-mail address: privacy@landytech.com.
Your rights
The applicable data protection laws provide you with various rights which can be exercised when your personal data is being processed. Under the UK data protection laws, you have the following rights under certain circumstances:
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Right to be informed – you are entitled to know how your personal data is used.
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Right to access your data – you have the right to request access to your personal data, request copies of the personal data that we collect about you and to additional information on how we process your personal data.
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Right to rectification/correction – you can ask us to rectify inaccurate personal data and to complete incomplete personal data.
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Right to erasure – you can ask us to erase your personal data. The request to erase your personal data cannot always be granted due to e.g. contractual or legal obligations. We will observe these obligations when responding to your request.
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Right to restrict processing – you can ask us to restrict the processing of your personal data. If you successfully exercise this right, we will continue to store your data, but we will limit its use. For example, you can make this request if you believe your personal data is inaccurate or if the processing by us is not justified. We only have to fulfil these requests in specific cases, as stipulated by law.
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Right to object to processing – you can object to the processing of your personal data if the processing is based on our legitimate interest. We will stop processing unless we can demonstrate compelling legitimate grounds for further processing or for the exercise of legal claims. You can also object to direct marketing at any time.
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Right to data portability – you can ask that we transfer your personal data to another organisation or to you.
Right to withdraw consent – to the extent that the legal basis of our processing of your personal data is based on consent, you can withdraw that consent. However, withdrawing your consent does not affect the lawfulness of the processing based on consent before its withdrawal.
You may exercise any of your rights in relation to your personal data free of charge by using the contact details set out below. Subject to legitimate exceptions under Applicable Data Protection Law, we undertake to respond to your request within one month of receipt. We may request information from you to confirm your identity before responding to your request.
Complaints
If you are unhappy with any aspect of this Privacy Notice, or with how your personal data is being processed, we ask that you please contact us as a first instance so that we can try to resolve your concerns.
If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Third party websites
Our website includes hyperlinks to, and details of, third party websites. For information about how those third parties may use your personal data, please read their privacy notices directly.
Personal data of children
Our website and services are targeted at persons over the age of 16.
If we have reason to believe that we hold personal data of a person under that age in our databases, we will delete that personal data.
How to contact us
This website is owned and operated by Landytech Limited.
Our principal place of business is at our registered office.
You can contact us in the following ways:
If you prefer to contact us by post, please do so at one of the following addresses:
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London Office: 52a Cromwell Road, London, SW7 5BE, United Kingdom.
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Paris Office: 140 rue Victor Hugo, 92300 Levallois-Perret, France.
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Pune Office: B -111, Pride Silicon Plaza, S. No. 106 A, Senapati Bapat Road, Pune - 411 016, India.
Our Data Protection Officer
The contact details for our data protection officer are as follows:
Amendments
We may update this Privacy Notice from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are aware of any changes to this privacy notice. When we publish changes to our Privacy Notice, we will change the date and version number of the "last update" of our Privacy Notice.
We may notify you of significant changes to this privacy notice.
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